AGM 2009
NOTICE of ANNUAL GENERAL MEETING of WhiStle Community Radio – CIWS, 102.7fm Monday, February 23, 2009 7:00 pm at the Silver Jubilee Club (corner of Main & Market Streets, Stouffville)
Members of WhiStle Community Radio are hereby given notice that the first ANNUAL GENERAL MEETING of the radio station will be held on Monday, February 23rd, 2009 at 7:00 pm at the Silver Jubilee Club in Stouffville. Members are invited to attend and participate in this meeting. A sign-in period will be held from 7:00 – 7:30 pm – Members are encouraged to arrive early and asked to bring their membership cards as identification for purposes of sign-in. Renewals will also be taken at this time. For purposes of This Meeting Only, all original memberships, even those predating the inauguration of the on-air station (March 2008), will be treated as current.
The meeting will include i) an introductory presentation on the development and current state of the station, ii) reports from the Committee Chairs, iii)any resolutions to be presented to the membership, iv) election of the Board of Directors and v) a brain-storming/feedback session. There will also be refreshments served and an opportunity to socialize with other members including on-air personalities and Directors. Accompanying this Notice are three forms to be used in connection with this meeting: a Proxy form to assign your voting privileges to the Directors or to an alternate member of your choice; a Resolution form to present a resolution that you feel should be submitted to the membership*; and a Nomination form to name a candidate for the Board of Directors**.
As a new organization, we are endeavouring to keep procedures simple and as streamlined as possible to allow maximum time for socializing and brain-storming. Our by-laws call for a Board of Directors with a minimum of 7 and a maximum of 11 members. Directors will be elected at large by the membership with Executive responsibilities determined by the Board members themselves at the first meeting following the AGM. In the absence of a surplus of nominations, the Board intends to submit the slate of candidates to the membership for approval by a show of hands. In the case nominations outnumber positions on the Board, a more specific voting system will be invoked, and a secret ballot may be used. The following current board members have expressed interest in returning to the Board: Jim Priebe, Ivan Harris, Rick Callaghan, John Montgomery, Halvor Moorshead, Mona Marcobelli and Stephen Sword. Our proposed brain-storming sessions will be designed to elicit feedback from the membership in three specific areas: Programming, Fundraising and the Station’s community profile; however, we will be welcoming input on other matters as well. Please come with ideas and specific suggestions.
The Directors are currently editing a booklet edition of the by-laws of WhiStle Community Radio. Please inform us if you would be interested in having a copy. Ivan Harris Stephen Sword Secretary, WhiStle Community Radio Membership Chair, WhiStle Community Radio
Note: Questions concerning the Annual General Meeting can be emailed to whistle -dot-radio -at- sympatico -dot- ca or call Stephen Sword at 905-642-0342 or Jim Priebe at 905-640-6429.
* Resolution forms must be submitted to the Board of Directors by email (whistle -dot-radio -at- sympatico -dot- ca ) or regular mail (Box 59, 6479 Main Street, Stouffville, ON L4A 7Z4) or in person by 10 days prior to the AGM (i.e. by February 13, 2009). As indicated on the form, the Board reserves the right to review all resolutions for wording, feasibility, legality and appropriateness and will inform the mover whether the resolution will be brought before the membership and of any changes made to the resolution.
** Nomination forms must be submitted to the Board of Directors by email (whistle -dot-radio -at- sympatico -dot- ca ) or regular mail (Box 59, 6479 Main Street, Stouffville, ON L4A 7Z4) or in person by 10 days prior to the AGM (i.e. by February 13, 2009). As indicated on the form, nominations require a seconder and the signature of the nominee, indicating their willingness to serve.
